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DATASHIIL Consultancy Firm

Education systems

Education information systems

We design, build and hand over the systems ministries and programmes use to plan, monitor and report on education — from school census to examination results.

Education systems delivered
9
Child records managed
50,000+
ABE centres digitised
150+
Ministries & directorates supported
6+
2024–2025

South West State Ministry of Education, Culture & Higher Education

South West State EMIS

End-to-end Education Management Information System for state-wide school data, from district collection to ministry dashboards.

  • Requirements analysis, system architecture and database design
  • Android and web applications with API integration
  • Data collection tools, EMIS training manuals and district-level staff training
  • Annual Education Statistics Report 2024/2025 and examination analytics
  • Source code, documentation and ownership handed to the ministry

Monthly reporting cut from 6 weeks to 5 days; ministry staff run the system independently.

  • PostgreSQL
  • Android
  • Web app
  • REST API
  • Power BI

Education systems

  • Federal Ministry of Education — Directorate of Higher Education

    2024–2026

    Higher Education Management Information System (HEMIS)

    Data collection, management and analysis frameworks for Somalia's higher education institutions.

    What we delivered

    • Support to HEMIS development and implementation
    • Monitoring of institutional performance and enrolment trends
    • Higher education population reports for two consecutive years
    • 2024–2025 annual sector report

    Result: Improved capacity to monitor institutions, track enrolment and inform strategic planning.

    • HEMIS
    • Data frameworks
    • Statistical reporting
    View case study

  • Galmudug Ministry of Education, Culture & Higher Education

    2025–2026

    Galmudug EMIS Modernisation & Examination Analytics

    Upgrading the state's school data collection system and examination data management.

    What we delivered

    • Enhanced school data collection system and EMIS infrastructure
    • Training for EMIS, Quality Assurance and main office staff
    • Examination data management and analytics

    Result: More robust data collection protocols and improved system reliability.

    • EMIS
    • School census tools
    • Exam analytics

  • CARE International Somalia

    2022

    Out-of-School Children (OOSC) National Data System

    National-scale digital tracking of out-of-school children across Somalia.

    What we delivered

    • System architecture and ODK-based mobile collection tools
    • PostgreSQL database for multi-region records
    • Staff training and technical support

    Result: 50,000+ child records; still operating after handover without external support.

    • ODK
    • PostgreSQL
    • Dashboards
    View case study

  • CARE International Somalia

    2023

    AGES Girls' Monitoring Tool & Attendance Dashboard

    Specialised tracking tool and real-time attendance dashboard across programme sites.

    What we delivered

    • Learner tracking from ABE into formal schooling
    • Real-time attendance monitoring

    Result: Improved data accuracy for 2,000+ out-of-school girls.

    • Mobile tracking
    • Real-time dashboard
    View case study

  • Creative Associates International (USAID)

    2022–2023

    Bar ama Baro ABE Digital Data System

    Digital data collection and management for Alternative Basic Education learning centres.

    What we delivered

    • System design on KoBoToolbox and mobile tool development
    • Enumerator training and data quality oversight

    Result: 150+ centres standardised; 40% better data quality; monthly paper → weekly digital uploads.

    • KoBoToolbox
    • Mobile collection
    • Data quality
    View case study

  • Federal Ministry of Education (MoECHE)

    2022–2023

    National ABE Enrolment Database

    Harmonised ABE enrolment data across all Federal Member States.

    What we delivered

    • Standardised instruments and coding frameworks
    • Integrated national statistics and the Banadir Education Statistics Report

    Result: First unified national ABE database, used for MoECHE planning and donor reporting.

    • Data harmonisation
    • Statistics
    View case study

  • Federal Ministry of Education — Quality Assurance & Standards

    2023

    Quality Assurance & Standards Data Tools

    Data collection tools aligned to national education quality standards, with analysis and reporting.

    What we delivered

    • Standardised school supervision and quality instruments
    • Data cleaning, analysis and actionable reporting

    Result: Assessment database of 500+ schools informing ministry planning.

    • Survey tools
    • Data cleaning
    • Analysis
    View case study

  • Imaam Shaafici Institution — Moalim Addow School

    2025–2026

    Online Examination Results Portal

    A simple, low-cost portal where students check their results with their roll number.

    What we delivered

    • Somali-language interface for students and parents
    • Results managed by school staff in a familiar spreadsheet

    Result: Instant, private access to results for the 2025–2026 school year.

    • Google Sheets
    • Apps Script
    • Web

How we build

From requirements to handover

  1. 1

    Requirements

    Workshops with ministry and district teams to map indicators, forms and reporting flows.

  2. 2

    Design

    Data model, offline-first collection tools and dashboards designed for local capacity.

  3. 3

    Build & pilot

    Android and web applications, validation rules and piloting in real schools.

  4. 4

    Train

    Bilingual manuals and hands-on training for EMIS staff at state and district level.

  5. 5

    Hand over

    Source code, documentation and support so the institution owns and runs the system.

Government endorsements

What ministries say about our education work

“Datashiil provided technical support in the design of data collection tools, development of EMIS training manuals, and delivery of capacity-building training for EMIS staff at the district level, contributing to improved data quality and system use across the state.”
— Ministry of Education, Culture & Higher Education — South West State 10 October 2025
“Datashiil has provided substantial support in the development and implementation of our Higher Education Management Information System (HEMIS). This system has significantly improved our capacity to monitor institutional performance, track student enrollment trends, and manage educational data with greater efficiency and accuracy.”
— Directorate of Higher Education — Federal Ministry of Education 7 April 2026
“Datashiil has been instrumental in supporting our Ministry to enhance and modernize our school data collection system. Their strategic guidance and technical support have resulted in more robust data collection protocols and improved system reliability.”
— Ministry of Education, Culture & Higher Education — Galmudug 7 April 2026

Planning an EMIS, HEMIS or examination system?

Talk to the team that built systems for South West State, Galmudug and the Federal Ministry of Education.

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